Privacy Policy

1. An overview of data protection

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

VACUFLEX GmbH
Hessenring 8-12
64546 Mörfelden-Walldorf

Telephone: +49 6105 93390
Email: info@vacuflex.de

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke an existing consent at any time. An informal message by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and direct mail (Article 21 GDPR)

If the data processing on the basis of Art. 6 para. 1 lit. e or f DSGVO, you have the right at any time to object to the processing of your personal data for reasons that arise from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which a processing is based can be found in this privacy policy. If you object, we will no longer process your personal data unless we can identify compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or processing for the purpose of enforcing, pursuing or defending legal claims ( Objection according to Art. 21 Abs. 1 DSGVO).

If your personal data is processed to operate direct mail, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail. If you object, your personal data will then no longer be used for the purpose of direct advertising (objection under Art. 21 (2) GDPR).

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion and correction

You have the right to free information on your stored personal data, their origin and recipient and the purpose of the data processing and, if necessary, a right to rectification, blocking or deletion of this data. For further information on personal data you can contact us at any time at the address given in the imprint.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address given in the imprint. The right to restrict processing exists in the following cases:

If you deny the accuracy of your personal information stored with us, we generally need time to review it. For the duration of the audit you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data is unlawful, you may request the restriction of data processing instead of deletion.
If we no longer need your personal information, but you need it to exercise, defend or assert a claim, you have the right to demand that your personal information be restricted instead of being deleted.
If you have filed an objection under Art. 21 (1) GDPR, a balance must be made between your interests and ours. As long as it is not clear whose interests prevail, you have the right to demand the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data may be - except for their storage - only with your consent or for the assertion, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest the European Union or a Member State.

3. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our company.

Fabio Pastars
DPN Datenschutz GmbH & Co. KG
Helmholtzstraße 26
41747 Viersen
E-Mail: datenschutz@vacuflex.de

4. Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

5. Analysis tools and advertising

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called cookies. Cookies are text files, which are stored on your computer and that enable an analysis of the use of the website by users. The information generated by cookies on your use of this website is usually transferred to a Google server in the United States, where it is stored.

The storage of Google Analytics cookies and the utilization of this analysis tool are based on Art. 6 Sect. 1 lit. f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimize both, the services offered online and the operator’s advertising activities.

IP anonymization

On this website, we have activated the IP anonymization function. As a result, your IP address will be abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the operator of this website, Google shall use this information to analyse your use of this website to generate reports on website activities and to render other services to the operator of this website that are related to the use of the website and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged with other data in Google’s possession.

Browser plug-in

You do have the option to prevent the archiving of cookies by making pertinent changes to the settings of your browser software. However, we have to point out that in this case you may not be able to use all of the functions of this website to their fullest extent. Moreover, you have the option prevent the recording of the data generated by the cookie and affiliated with your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objection to the recording of data

You have the option to prevent the recording of your data by Google Analytics by clicking on the following link. This will result in the placement of an opt out cookie, which prevents the recording of your data during future visits to this website: Google Analytics deactivation.

For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.

Contract data processing

We have executed a contract data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google Analytics.

6. Newsletter

Newsletter data

If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the "unsubscribe" link in the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.

Rapidmail

This website uses Rapidmail for sending newsletters. Provider is the rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg i.Br., Germany.

Rapidmail is a service that helps u.a. the dispatch of newsletters can be organized and analyzed. The data is entered on the Rapidmail servers in Germany.

If you do not want an analysis by Rapidmail, you have unsubscribe from the newsletter. For this purpose, we provide a link in every newsletter message. Furthermore, you can unsubscribe from the newsletter directly on the website.

Data analysis by Rapidmail

For analysis purposes, e-mails sent with Rapidmail contain a so-called "tracking pixel", which connects to the servers of Rapidmail when the e-mail is opened. In this way it has been opened. Furthermore, we can use Rapidmail to determine if and which are in the newsletters message are clicked on. All links in the email are tracking links that allow you to count your clicks. For more information about the analysis functions of Rapidmail, see the following link: https://de.rapidmail.wiki/kategorien/statistiken/

Legal basis

Data processing is based on your consent (Article 6 (1) (a) GDPR). You can revoke this consent at any time. The legality of the already completed data processing operations remains unaffected by the revocation.

Storage time

The newsletter will be published on the servers of Rapidmail. Data stored for other purposes remain unaffected. For further details, please refer to the data security information of Rapidmail under: https://www.rapidmail.de/datensicherheit

Completion of a contract processing contract

We have signed a contract with Rapidmail, in which we commit Rapidmail to protect the data of our customers and not to pass them on to third parties. This link can be found at:

https://de.rapidmail.wiki/files/adv/muster-auftragsdatenverarbeitung.pdf

Purpose and legal bases

We may also use the data (name, e-mail addresses) of our existing customers for direct marketing purposes by e-mail. This processing is based on Article 6 para. 1 f) DSGVO in conjunction with § 7 para. 3 UWG. Our legitimate interest is based on the simple and inexpensive advertising and information of our existing customers, of course in compliance with the high requirements of § 7 Abs. 3 UWG, which regulates the exceptions to the consent to use the e-mail address of existing customers for advertising purposes. Of course, you have the right to object to the use of your e-mail address for the purpose of direct advertising at any time. Therefore please contact us by e-mail (info@vacuflex.de).

7. Plugins und Tools

Google Maps

This site uses the mapping service Google Maps via an API. Provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

To use the features of Google Maps, it is necessary to save your IP address. This information is usually transmitted to and stored on a Google server in the United States. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an attractive presentation of our online offers and an easy findability of the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f DSGVO.

For more information on how to handle user data, please refer to Google's Privacy Policy: https://www.google.com/intl/en/policies/privacy/

YouTube

Our website uses plug-ins of the YouTube platform, which is operated by Google. The website operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit a page on our website into which a YouTube plug-in has been integrated, a connection with YouTube’s servers will be established. As a result, the YouTube server will be notified, which of our pages you have visited.

Furthermore, YouTube will be able to place various cookies on your device. With the assistance of these cookies, YouTube will be able to obtain information about our website visitor. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud. These cookies will stay on your device until you delete them.

If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policy under: policies.google.com/privacy.

8. Information on data processing with regard to online presences in social media

We maintain online presences within social networks and platforms in order to communicate with active customers, interested parties and users and to inform them about our services. The processing of users' personal data is carried out on the basis of our legitimate interests in effective user information and communication with users pursuant to Art. 6 para. 1 lit. f. DSGVO.

If users are asked by the respective providers for consent to data processing (i.e. give their consent e.g. by ticking a checkbox or confirming a button), the legal basis of processing is Art. 6 para. 1 lit. a., Art. 7 DSGVO.

In accordance with the judgment of the European Court of Justice of 5 June 2018, we must provide you with comprehensive information about data processing via and through the Facebook page (and other social media, if applicable). As we currently do not have sufficient information at our disposal, we would like to refer you here to the data processing guideline and the possibilities of objection (opt-out) of the respective social network. Requests for information and assertion of rights of data subjects can only be asserted with the respective providers, since only they have access to the data of the users in each case.

Facebook (Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)

Opt-Out: www.facebook.com/settings and http://www.youronlinechoices.com

Privacy Shield:

https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.

Google/ YouTube (Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA)

Opt-Out: https://adssettings.google.com/authenticated

Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt00000000001L5AAI&status=Active.

Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA)

Opt-Out: https://twitter.com/personalization

Privacy Shield:

https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active.

LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland)

Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active.

Xing (XING AG, Dammtorstrasse 29-32, 20354 Hamburg, Germany)

9. Information on the processing of personal data for own business purposes

We collect and process your personal data for the following purposes:

Applicant data

We collect and process applicant data for the purpose of conducting application procedures, insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Article 88 DSGVO in conjunction with Section 26 (1) in conjunction with (8) sentence 2 BDSG. If we hire applicants, we may further process the personal data already received in accordance with Section 26 (1) BDSG if this is necessary for the purposes of the employment relationship.

We store the data of rejected applicants for the possible defense of asserted legal claims from the application process until 6 months after receipt of the rejection in text form on the basis of Art. 6 (1) f) DSGVO. Our legitimate interest here is a possible obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG). Any storage beyond this will only take place with the express consent of the applicant.

Processing of personal data of customers, suppliers and business partners

- For the implementation of pre-contractual measures or initiation of a sales contract or a business relationship. This processing is based on article 6 paragraph 1 b) DSGVO. You can object to the storage of your data at any time, in which case we will delete your data unless there are still legal retention periods.

- For contract fulfillment as well as customer support. This processing is based on Article 6 (1) b) DSGVO, which permits the processing of data for the performance of a contract or pre-contractual measures. The data will be deleted after termination of the business relationship, unless there are still legal retention periods. Such result, among other things, from tax law regulations and extend up to ten years.

Transfer of data

We may transfer your personal data to other companies to the extent that this is permissible or necessary within the framework of the purposes and legal bases set out above. Furthermore, personal data is processed on our behalf by external service providers, in particular in the area of information technology and data processing, on the basis of contracts for commissioned processing pursuant to Art. 28 DSGVO. Under no circumstances will your data be passed on outside the EU.

Furthermore, we pass on customer data and sales contract data to our affiliated companies strictly for the intended purpose and only to the extent necessary. The transfer and processing of personal data of customers within the Schauenburg Technology group of companies (Schauenburg Technology SE) is for internal administrative purposes. The legal basis for the processing of personal data in connection with the data transfer is Art. 6 para. 1 p. 1 lit. f DSGVO, whereby our legitimate interest results from the improvement of the internal data exchange for the purpose of administrative optimization and simplification within the group of companies.

Storage of data

Your personal data will only be stored as long as knowledge of the data is necessary for the purposes of the contractual relationship or the purposes for which it was collected, or as long as legal or contractual retention requirements exist. Legal retention periods result, among other things, from social law and tax law regulations and extend up to ten years for documents and receipts relevant under tax law.

Status: 06.05.2021

Version: 20210506-1.1

This data protection declaration is updated on an ongoing basis due to changing circumstances or adaptation of the legal situation.